LAST UPDATED: 16 November 2023
1. Agreement to this Policy
2. Changes to this Policy
From time to time, we may revise, amend or supplement this Policy to reflect necessary changes in law, our personal data collection and usage practices, the features of our services or the Website, or certain advances in technology. If any material changes are made to this Policy, the changes may be prominently posted on the relevant page. However, this is not obligatory for us; the onus is on you to periodically familiarize yourself with the contents of this Policy for your own information; and particularly to do so every time you access our Website. Changes to this Policy are effective when they are published. You can determine when this Policy was last revised by referring to the “LAST UPDATED” legend at the top of this Policy. Your continued access of the Website after such changes conclusively demonstrates your acceptance of those changes.
3.1. Age. By accessing or using the Website, you represent and warrant that you are at least eighteen (18) years of age. If you are under the age of eighteen (18), you may not, under any circumstances or for any reason, use the Website.
3.2. Legality. You are solely responsible for ensuring that this Policy follows all laws, rules, and regulations applicable to you and in your specific jurisdiction. If your use of the Website, or any functionality provided or activity enabled thereby, is prohibited or conflicts with any applicable law, rule or regulation in your jurisdiction, you may not, under any circumstances or for any reason, use the Website.
3.3. Criteria. We may in our sole discretion refuse to offer the Website to any person or entity and change the eligibility criteria for use thereof at any time.
4. Privacy of children
Our Website is not directed to collect any data from people under the age of 18 years. We do not knowingly allow anyone under the age of 18 years to submit any data to our Website. If you believe your child may have provided us with their data, you can contact us using the information in the Contact section of this Policy and we will delete the data from our Website.
This Policy applies to all your interactions with us via the Website, and your interactions with us in connection therewith.
6. CONSENT FOR PROCESSING PERSONAL INFORMATION
By providing your personal data, you are granting consent for its processing. This includes using your information to send you newsletters with updates on our upcoming products, services, promotions, events, and relevant industry insights. Additionally, if you apply for a job through our career page on the Website, your personal data may be processed to evaluate your suitability for the job position you are applying for. Furthermore, we may process your personal data for our legitimate interests, such as safeguarding the Company, its users, customers, clients, and other entities' property, rights, or safety.
Data processing in connection with the Website
7.1. The information you provide will be used by us, in accordance with this Policy, our other policies, applicable laws, and the European Union’s General Data Protection Regulation (“GDPR”). The table below specifies which data points we collect, by what method and for what purposes.
Company’s Data Collection
What Data We Collect
How We Collect Data
Why We Collect Data
a. If you subscribe to newsletters, we will collect your name, e-mail address.
b. If you apply for a job on our career page, we will collect your full name, e-mail address, and curriculum vitae.
a. We collect it when you sign up to receive the SeedHunter newsletters. By signing up to receive the SeedHunter newsletters, you give your explicit consent for us to process your data for the purposes outlined in this Policy. You can opt out of receiving the newsletters by clicking the hyperlink at the bottom of each message, or at any time by contacting us at firstname.lastname@example.org
b. You provide such information voluntarily by filling out the job application form on our Website. By submitting the application form, you give your explicit consent for us to process your data in order to assess your suitability for the position.
a. To send you newsletters (including, but not limited to updates on our upcoming products, services, promotions, events, and relevant industry insights) and for other marketing purposes.
b. The information you provide in job application, including in your CV allows us to evaluate your suitability for the job position you are applying for and to communicate with you.
8. We process and use Aggregated, anonymised and de-identified data
8.1. We may share your data with members of our group, service providers and our key partners. Some of these third parties may be in a jurisdiction not covered by the laws stated in this Policy, in which case we will take all necessary steps to ensure that your personal information is treated securely and that such transfers are permitted under the applicable data protection laws.
also use any or all of the personal information above to administer and manage
to which we may be a party to.
9. We may share your personal information with third parties
9.1. We may have to share your personal data with a selected and trusted group of third party/parties to fulfil our obligations under this Policy, and to meet government, regulatory and law enforcement requests. We will only disclose your personal information to third party service providers under strict terms of confidentiality. We do not allow our third party service providers to use your personal data and information for their own purposes and only permit them to process your personal information for specified purposes and in accordance with our instructions.
9.2. We may have to share or transfer your personal information in the specific circumstances listed below:
9.2.2. Merger, Acquisition etc. In connection with, or during negotiations of, any merger, sale of company assets, financing, acquisition of all or a portion of our business to another company, any dissolution transaction or proceeding involving sale, transfer, divestiture, or disclosure of all or a portion of our business or assets. In the event of an insolvency, bankruptcy, or receivership, your personal data may also be transferred as a business asset forming part of our goodwill. If another company acquires us, our business or assets, that company will possess the personal information collected by us and will assume the rights and obligations held by us regarding your personal information, as described in this Policy.
9.2.3. Affiliates. We may share your personal information with our affiliates, in which case we will require those affiliates to honour this Policy. Affiliates include our parent company and any subsidiaries, joint venture partners or other companies that we control or that are under common control with us. We may share your information with our business partners to offer you certain products, services or promotions.
9.2.4. Select Third Party Vendors. We may share your personal information with third party vendors, service providers, contractors or agents who perform services for us or on our behalf and require access to such information to do that work. Examples of such third parties include data analysis, email delivery, hosting services, quality assurance testing, technical support, operational support and maintenance services and marketing efforts.
10. Links to third-party Websites
11. DATA STORAGE AND DATA TRANSFERS
11.1. Your personal data is stored and transferred in compliance with the applicable legislation or regulations of every jurisdiction in which we operate.
11.2. The personal data we collect will be stored on the cloud based in the European Economic Area.
11.3. If you are based in the United Kingdom (“UK”), the European Union (“EU”) or the European Economic Area (“EEA”), any storage, processing and transfer of your personal data outside these territories will adhere to the relevant legal requirements, particularly the GDPR, as and however applicable and/or required.
11.4. Many of our external third-party service providers may also be based outside of the UK, EU, or EEA, so their processing, storage and transfer of your personal data will involve the transfer to and from and storage of data outside the UK, EU, or EEA. We reiterate that by using our Website you accept the terms of their individual privacy policies, cookies policies, as well as terms and conditions.
11.5. Some of the international organizations and countries to which your personal data may be transferred do not benefit from an appropriate data protection regulatory framework. For such international organizations and countries, we shall transfer your personal information only upon ensuring that a suitable degree of protection is afforded to it through the implementation of the necessary safeguards. These safeguards include an adequacy decision by the relevant authority, adequate binding corporate rules or through the inclusion of standard contractual clauses in our agreements with such organizations and countries. We shall notify you with regards to the specific safeguard we shall adopt in transferring your personal information to such an international organization and/or country if you must require such data.
11.6. In respect of GDPR compliance (if applicable): we may use specific contracts approved by the European Commission which give personal information the same protection it has in Europe.
11.7. Please contact us at email@example.com if you want further information on the specific mechanism used by us when transferring your personal information.
If you are a citizen of the EU, then you have these rights under the GDPR:
12.1. Right to be informed: This means you have a right to know:
a. The identity and the contact details of the Company and its European representative;
b. The contact details of our data privacy officer;
c. The purposes of the processing your personal information as well as the legal basis for the processing;
d. The legitimate interests pursued by us or by a third party who processes your personal information;
e. The recipients or categories of recipients of your personal data;
f. Our intention to transfer your personal data to a third country or international organization and the existence or absence of an adequacy decision by the relevant supervisory authority, or where applicable, reference to the appropriate safeguards and the means to obtain their copy.
g. The period for which your personal data will be stored, or if that is not possible, the criteria used to determine that period;
h. Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obligated to provide the personal data and of the possible consequences of failure to provide such data;
i. The existence of automated decision-making, including profiling and meaningful information about the logic involved.
j. Where we intend to further process your personal data for a purpose other than that for which the personal information was collected for, we must apprise you, prior to such further processing, with information on those other purposes and with any other relevant information.
12.2. Right of access: This is your right to see what personal data is held about you by us. Particularly you have the right to:
a. Receive confirmation as to whether or not your personal data is being processed;
b. Access your personal data which we are processing along with the purposes of processing; the categories of personal data being processed; the recipients or categories of recipients to whom the personal data has been or will be disclosed; the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period; where the personal data is not collected from you, any available information as to their source;
c. Where your personal data is transferred to a third country or to an international organization, you have the right to be informed of the appropriate safeguards relating to the transfer;
d. A copy of your personal data being processed; and
e. Any further copies requested by you, upon paying a reasonable fee.
1.3. Right to rectification: This is your right to have your personal data corrected, rectified or amended, if what is held by us or a third party onboarded by us is incorrect/ inaccurate in some way.
12.3. Right to erasure: This is your right under certain circumstances to ask for your personal data to be deleted. This would apply if your personal data is no longer required for the purposes it was collected for, or your consent for the processing of that personal data has been expressly withdrawn, or where your personal data has been unlawfully processed. Once deleted all your personal data will be removed from our systems and will not be recoverable.
12.4. Right to restrict processing: This is your right to ask for a temporary halt or pause in processing your personal data, such as in the case where a dispute or legal case must be concluded, or the data is being corrected.
12.5. Right to data portability: This is your right to ask for your personal data supplied directly to us, which we have processed pursuant to your consent, under a contract, or by automated means, to be provided to you in a structured, commonly used, and machine-readable or electronic format.
12.6. Right to object: This is your right to object to the further processing of your personal data which is inconsistent with the primary purpose for which it was collected.
12.7. Rights in relation to automated decision making and profiling: This is your right not to be subject to a decision based solely on automated processing.
12.8. Right to lodge a complaint with the supervisory authority: You have the right to lodge a complaint with the supervisory authority of the member state in which you are habitually resident, or with the supervisory authority of the member state in which you work or in which your rights under the GDPR have been infringed if you believe such infringement has taken place.
12.9. Right to contest automated decisions: You may contest any automated decision by us, which has been made about you and where this has a legal or similar significant effect and ask for it to be reconsidered.
12.10. If you wish to exercise any of the rights set out above or any other laws concerning your personal information (in so far as same is applicable), please contact us at firstname.lastname@example.org in the first instance, so that we may resolve your query, feedback or complaint amicably.
12.11. Automated decisions: You may contest any automated decision by us, which has been made about you and where this has a legal or similar significant effect and ask for it to be reconsidered.
12.12. We aim to respond to all legitimate requests without undue delay and within two (2) calendar months of receipt of any request from you. Occasionally it may take us longer than two (2) calendar months, if your request is particularly complex, or if you have made duplicated or numerous requests. In this case, we will notify you of receipt of such request(s) and keep you updated as to the status of progress concerning such request(s).
12.13. If you wish to exercise any of the rights set out above, please contact us at email@example.com. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights). This security measure is to ensure that your personal information is not disclosed to any person who has no right to receive it.
13. SECURITY PRECAUTIONS AND MEASURES EXERCISED BY us FOR PROTECTION OF YOUR personal information DATA
13.1. Your personal information is contained behind secured networks and is only accessible by a limited number of individuals who have special access rights to such systems and are required to keep the information confidential.
13.2. No Guarantee
13.2.1. Please note that no transmission over the Internet or any method of electronic storage can be guaranteed to be absolutely 100% secure. However, our best endeavours will be made to secure data and the ability to access your personal data.
13.2.2. Without prejudice to our efforts on protection of your data, nothing contained in this Policy constitutes a warranty of security of the facilities, and you agree to transmit personal data at your own risk.
13.2.3. Please note, that we do not guarantee that your personal data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
13.2.4. If you do receive any suspicious communication of any kind or request, do not provide your information and report it us by contacting our offices immediately at firstname.lastname@example.org.
13.2.5. Since we cannot guarantee against any loss, misuse, unauthorised acquisition, or alteration of your personal data, please accept that you play a vital role in protecting your own personal data, including the adoption of sufficient safety measures such as your choosing of an appropriate password (where applicable) of sufficient length and complexity and to not reveal this password to any third-parties.
13.2.6. Furthermore, we cannot ensure and do not warrant the security or confidentiality of data transmitted to us, or sent and received from us by Internet or wireless connection, including: email, phone, or SMS, since we have no way of protecting that information once it leaves and until it reaches us. If you have reason to believe that your data is no longer secure, please contact us email@example.com.
13.2.7. Please note that should your personal data be breached, and the security of your rights be at high risk, we shall promptly and immediately communicate to you the nature of the breach which has taken place, the likely consequences of such a breach and shall describe thoroughly the measures we have implemented to address the breach and to mitigate any and all adverse effects to you and your rights. In the unlikely event of a breach occurring, please reach out to us at firstname.lastname@example.org for further information and for further advise on how to mitigate the potential adverse effects of such a breach.
13.2.8. We also aim to conduct all applicable security risk assessments to ensure the availability of risk mitigation controls, to better safeguard the integrity of user data.
14.2. Information collected from cookies is used by us to evaluate the effectiveness of our Website and analyze trends. The information collected from cookies allows us to determine such things as which parts of the Website are most visited and difficulties our users may experience in accessing the Website. With this knowledge, we can improve the quality of your experience on the Website by recognizing and delivering more of the most desired features and information, as well as by resolving access difficulties.
14.3. This information may also include:
14.3.1. Computer or mobile device information,
14.3.2. Website usage information, such as:
a. Page views
b. Button clicks
c.Input form changes (without the values being tracked)
14.4. We use third party service providers, to assist us in better understanding the use of our Website. Our service providers will place cookies on the hard drive of your computer (or use similar technologies) and will receive information on how our users navigate the Website. This information is aggregated to provide statistical data about our users’ browsing actions and patterns, and does not personally identify individuals.
14.6. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.
14.7. Google will not associate your IP address with any other data held by Google. By using this Website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy?hl=en
14.10. By subscribing to our newsletters or providing your name and email address to us, you consent to the collection and processing of your personal data by Mailchimp in accordance with their respective privacy policies. We encourage you to review the privacy policies of these third-party services to understand how they handle your data. https://www.intuit.com/privacy/statement/
14.11. Our service providers analyze this information and provide us with aggregate reports. The information and analysis provided by our service providers will be used to assist us in better understanding our visitors’ interests in our Website and how to better serve those interests, as well as help ensure secure use of the Website for all users.
14.12. If you want to avoid using cookies altogether, you can disable cookies in your browser. However, disabling cookies might make it impossible for you to use certain features of the Website. Your use of the Website with a browser that is configured to accept cookies constitutes acceptance of our and third-party cookies.
15. Do Not Track (DNT) signals disclosure
Some web browsers may transmit “do-not-track” (DNT) signals to the Websites. Currently, we do not respond to DNT signals. If an industry standard on responding to such signals is established and accepted, we may reassess how to respond to DNT signals.
16. Data Retention Period
16.1. We retain your personal data as long as we provide you with the newsletters. If you apply for a job, we retain your personal data for a maximum period of one (1) year from the date of your job application submission. This retention period allows us to consider your application for future opportunities. When we no longer need personal data, we securely delete or destroy it.
16.2. Aggregated de-identified data, which cannot identify a device/ browser/ individual and are used for purposes of reporting and analysis, are maintained for as long as commercially necessary.
16.3. Sometimes business and legal requirements oblige us to retain certain information, for specific purposes, for an extended period of time. When we do so, we will take your explicit consent for the same. Reasons we might retain some data for longer periods of time include, complying with legal or regulatory requirements.
17. Your Inquiries
18. Supervisory authority oversight
If you are a data subject whose data we process, you may also have the right to lodge a complaint with a data protection regulator in one or more of the European Union member states.
19. LEGAL RECOURSE TO RELEVANT AUTHORITIES
19.1. If you are based in the UK, EU or the EEA region, then you have the right to make a complaint at any time to a supervisory or regulatory authority, in particular within the UK, or a member state in the EU or EEA where you are habitually resident, where we may be based (if applicable), or where an alleged infringement of any data protection law has taken place. However, we would appreciate the opportunity to address your concerns before you approach any such authority. Please contact us in the first instance so that we may try to resolve your complaint swiftly and satisfactorily. Please contact us via email at email@example.com.
20.1. In the case of abuse or breach of security, we are not responsible for any breach of security or for any actions of any third parties which receive the information illegally.
20.2. If you choose to restrict the collection or use of your confidential and personal information, please exit our Website.
Please contact us with questions, comments, or concerns regarding our Policy as well as with any requests at firstname.lastname@example.org.